Leeds Accommodation Bureau has been successfully letting properties in Leeds and the surrounding areas since 1981. We have gained an excellent reputation in property lettings and management.
We have a constant turnover of clients looking to rent properties in Leeds and the surrounding areas. We let properties from detached houses, semi-detached houses, cottages, and terraced houses to city centre apartments.
We have invested in the latest computer technology. Online, we upload and market your property to the leading property portals including Zoopla and OnTheMarket.
With our extensive experience and dedicated staff, we offer a comprehensive quality Full Property Management Service or a Let Only Service.
Full Management Service
This is the service that most landlords choose and includes the following:
- Accompanied viewings
- Finding suitable tenants
- Comprehensive referencing
- Preparation of a Tenancy Agreement and all legal documents
- Erecting a TO LET board
- Advising on property refurbishments
- Collecting a deposit and registering it with one of the government schemes
- Informing all utility companies of a change in tenancy
- Regular visits to the property and reports to the landlord
- Collecting rent and preparing statements
- Advising on non-resident tax status and HMRC deductions if relevant
- Arranging for mandatory annual gas safety inspections
- Arranging for general repairs or maintenance to be carried out
- Checking the property at the end of each tenancy and agreeing deductions between landlord and tenant (referred to arbitration if an agreement cannot be reached — included in Full Management only)
- Renewal of contracts
Let Only Service
The Let Only service includes the following:
- Finding a suitable tenant
- Providing guidance on compliance with statutory provisions
- Advertising the property on relevant online marketing portals with professional photography
- Erecting a TO LET board
- Accompanied viewings
- Negotiating the terms of the tenancy and preparing the tenancy agreement along with legal documents
- Informing all utility companies of a change in tenancy
- Advising on property refurbishments
- Advising on non-resident tax status and HMRC deductions if relevant
- Collecting and remitting the rent (less the Let Only fee and any authorized works)
- Collecting a deposit to be lodged with a government scheme (or forwarded to the landlord for lodging)
- Preparing statements
Landlord Compliance
Anti-Money Laundering Regulations 2017
The Money Laundering Regulations 2017 require Leeds Accommodation Bureau to obtain and hold identification and proof of address for all clients. To comply, we require one document from List A and one document from List B.
List A — Identity Documents
- Current signed passport
- Valid UK driving licence
- EEA member state identity card
List B — Proof of Address
- UK/EU/EEA Driver’s Licence: Must be valid/unexpired (Photo card — Full or Provisional).
- Bank / Building Society / Credit Card Statement: Dated within 3 months. Must show account number and recent activity.
- UK/EU/EEA Mortgage Statement: Dated within 12 months. Must show account number.
- Council Tax & Utility Bills: (Gas, Electricity, Water). Dated within 6 months. Must show service address and account number.
- Telephone Bill: Dated within 6 months. Must show service address and account number.
- Tenancy Agreement: Dated within 12 months. Must state full name and full property address (issued by letting agent, solicitors, or council/housing association).
- HMRC Tax Notification: Dated within 6 months. Must show National Insurance number and tax calculation.
- Home or Motor Insurance Certificate: Dated within 12 months. Must state insured address or vehicle registration address and policy number.
- UK Solicitor’s Letter: Confirming house purchase registration. Dated within 3 months; must state full name of new proprietor and property address.
- NHS Medical Card / GP Letter: Confirming registration. Dated within 3 months; must state date of birth and NHS number.
- Electoral Registration Confirmation / Official Poll Card: Dated within 12 months; must state full name and address.
- Police Registration Certificate: Dated within 12 months; must state full residential address.
Entity Compliance Verification
Limited Company
If representing a Limited Company, we require:
- Certificate of Incorporation
- Articles of Association
- Memorandum of Association
- Latest Annual Return or Confirmation Statement with current company officers
Offshore Companies
If represented by an offshore nominee director:
- Declaration and general Power of Attorney
- Identity evidence from List A & B for all individuals holding 25% or more shares/voting rights
If acting as a representative of an Offshore Company, we require:
- Certificate of Incorporation
- Articles of Association & Memorandum of Association
- Latest Annual Return detailing current company officers
- Share Certificates showing Ultimate Beneficial Owner or Certificate of Incumbency
- Nominee Director declaration and/or general Power of Attorney (if applicable)
- Identity evidence from List A & B for all entities holding 25%+ shares/voting rights
- If shares are held by a parent company, all above documents plus the Nominee Director declaration/Power of Attorney are required for the holding company as well.
Trusts
- Trust Deed
- List of trustees & list of beneficiaries
- Police Registration Certificate (dated within 12 months showing full residential address)
- Identity evidence from List A & B for all individuals with a vested interest/control over the Trust
Probate (Estate Representatives)
- Grant of Probate
- Letter of Administration
- Identity & proof of address (List A & B) for the Personal Representative (Executor or Administrator)
Statutory Regulations & Safety Duties
Energy Performance Certificate (EPC)
All residential rental properties must have a valid EPC prepared by a qualified Energy Assessor. The rating ranges from A (most efficient) to G (least efficient) and remains valid for 10 years. Leeds Accommodation Bureau can arrange an EPC inspection for £90.00 inclusive of VAT.
Gas Safety Regulations
All properties with gas appliances must have an annual Gas Safety Certificate issued by a qualified Gas Safe registered engineer to ensure pipework, boilers, fires, and cookers are safely maintained.
Electrical Safety Equipment Regulations
Landlords must ensure all electrical installations and appliances are safe. Electrical installations must be inspected and tested by a qualified electrician at least once every 5 years (or sooner if recommended by the inspector).
Smoke & Carbon Monoxide Alarm Regulations
Landlords must equip at least one smoke alarm on every storey of the property and a carbon monoxide alarm in any room containing a solid fuel burning appliance. Alarms must be tested and confirmed operational on the first day of the tenancy.
Fire & Furnishing Safety Regulations 1988
All provided upholstered furniture (sofas, mattresses, cushions, etc.) manufactured after 1950 must carry fire-resistant compliance labels. Non-compliant furniture must be removed prior to letting.
Clean & Check-In Procedure
Properties must be clean and tidy at tenant move-in. An Inventory and Schedule of Condition is created at move-in to document property state, reducing end-of-tenancy disputes. Formal adjudication support is included in our Full Management service.
Right to Rent Checks
UK law requires letting agents and landlords to verify that all adult tenants have the legal right to rent residential property in the UK prior to tenancy commencement.
Legionnaires’ Disease Risk Assessment
Landlords must assess water systems for Legionella risk. While domestic properties are generally low risk due to regular water usage, we can arrange a formal risk assessment through an expert upon request.
Tenancy Deposit Protection Schemes
By law, deposits for Assured Shorthold Tenancies must be protected in a government-authorized scheme:
- Custodial Scheme: Free service where the government scheme holds the deposit funds directly.
- Insurance-Based Scheme: The agent/landlord holds the funds in a client account while paying a fee to insure the deposit.
